DREU Student Participants

Every DREU student participant is eligible to apply for Travel Funding, whether it be during or after their mentorship (if it is after their mentorship, the travel must be in direct relation to the student's research experience). Due to large demand and limited funds for travel, the DREU program will generally limit awards to $1000 for students to attend a conference where they are a co-author on a paper and $750 to attend a conference where they are not a co-author on a paper.

This Travel Funding is NOT for travel to/from the mentor's university for the student's summer experience with DREU. Please see Relocation Guidelines for travel to/from the mentor's institution.

Requirements for Travel Approval and Funding

To apply for travel funding, a student must apply using the web-based application that is available after logging into their student participant account. The web-based application asks the student to provide information about the travel and to input the items listed below.

• A Planned Activities Statement that gives a day by day description of what the student plans to attend, participate in, etc. during the travel.
• A itemized budget describing the estimated cost of the student's trip. This needs to broken down into categories including such as registration (if any), travel, lodging (number of days and cost per day), food, etc.
  • *IMPORTANT* Only tickets on US carriers can be reimbursed!

Requirements for Travel Reimbursement

To apply for travel reimbursement, a student have first sumbitted a request for funding as outlined above and been notified that the request was approved by the DREU Admin.

After your requst for reimbursement has been approved and after travel has taken place, please submit the items outlined below using the web-based submission form that is available after logging into your student participant account.

After these items are approved by the DREU Admin, you will be given instructions to submit ALL original receipts and boarding passes to the CRA-W for your check.

• A copy of the student's conference registration receipt (if applicable).

• A copy of the student's hotel bill (see 2 below).

• A copy of the student's airline ticket (or mileage report if you travel by car).

• A copy of other expenses as previously requested and approved.

• A Summary of Activities Report by the student (see 3 below).

Note the following:

1. If a student's expenses are less than the approved funding level, then the award will be adjusted accordingly.
2. If a student shares a hotel room with someone else, they must make sure they get an individual receipt for their part of the room.
3. A student's Summary of Activities Report could be an update of the Planned Activities Statement they submitted for travel approval. It should detail the activities in which the student actually participated, along with possible summaries of what the student learned from a few of the talks, presentations, etc. Note that these summaries may be made available to the funding agencies, the CRA, and the CRA-W.

Download the CRA expense report and CRA guidelines for expense reports.

To request reimbursement for this type of travel, students should follow the following guidelines:

• Read the CRA Guidelines for reimbursement.
• Save all original receipts as described in the CRA Guidelines
• Complete an itemized Expense Report (Excel). You should describe your travel details (from/to location, dates, etc.) and include the full address where your reimbursement payment should be sent.
• Send the completed Expense Report and your receipts directly to Anybill (instructions are on the form for submitting).